This chapter covers Group Scheduled Tours, which are tours undertaken by groups of people on a regular basis, whereby a schedule of departure dates is published for booking against.
The tours comprise a number of products packaged together into a Pre-Costed Module, or PCM, which has a fixed selling price and can be booked and paid for as a single item.
Group Scheduled Tours Overview
There are two key points regarding Group Scheduled/Series Tours:
- First, they are scheduled; i.e. they have set departure dates (typically published in a brochure), and
- second, bookings for these tours are received in the form of FIT bookings and each tour departure is then operated (in terms of supplier correspondence) as a group tour, with all of the FIT bookings for that departure ‘Rolled Up’ on the Group Tour.
There are four setup steps to create scheduled group tours:
- Create a PCM with all of the products that are in the scheduled group tour.
- Create a special Product Database product (‘Package Price Product’) that holds the selling prices for the scheduled group tour.
- Attach the Package Price Product to the PCM.
- Set the tour departure dates.
Component Tours
NOTE: "Component" package tours; i.e. those tours that are made up of two more ‘component’ tours, which can be sold as tours in their own right. Detail on setting up Component Tours is available from the local Tourplan office.