NOTE: The Financial menu nodes display on the Code Setup menu as 'General Ledger Analysis unless they have been labelled in Code Setup > INI Settings > System

There are two steps to the setup of an analysis field:

• first the General Ledger Analysis field heading must first exist (in INI Settings).  This task may have been completed, and the procedure in this topic will show users how to insert new data into these fields
• second the definition of data (selectable options) must be configured in Code Setup.

INI Setting: GLANALYSIS1-6 (6 Fields) (All Users)

Using analysis codes in General Ledger enables reporting to be selectively based on each analysis field. The analysis codes can be used in a wide variety of standard accounting reports to categorise accounts as well as in Excel based analysis reports.

Create General Ledger Analysis Codes

The following procedure uses General Ledger Analysis 1, however users may have different General Ledger field headings based on organisational requirements of this field.

1. Select menu Home > System > Code Setup.

   1. Click the Home menu to expand it:

      

   2. Click the System menu option to expand it:

      

   3. Click Code Setup to go to the Code Setup menu:

      

2. Select menu Code Setup > Financials > Analysis 1 to 6.

   1. Click the Code Setup menu to expand it:

      

   2. Click the Financials menu option to expand it:

      

   3. Click General Ledger Analysis Field to open the Analysis Field screen (in this example we are using Analysis 1, which has been renamed as FixedAssets:

      

3. On the Analysis 1 (Fixed Assets) screen, if the code that you want is not already in the list, click Insert.

   This is an example list, it is not a requirement to insert Fixed Assets as Analysis 1 with the codes below noted.

   

4. On the Analysis 1 (Fixed Assets) screen, enter a Code for the Analysis Code and a Description.

   

5. Review the completed screen.

   

6. Click Save to keep the changes.

   

7. Click Exit to discard any changes.

   

NOTE: After clicking Save, the screen clears, ready for another Analysis Code - continue adding Analysis Codes or click Exit to close the screen.

Code

A 2 character code for the Analysis code

Description

A descriptive field for the Analysis code description, this field can be up to 40 characters.

When the procedure above has been completed, a list of General Ledger Analysis codes will appear in the General Ledger Analysis fields. Users will be able to attach codes to the applicable Ledger.