Creditor Payments With Unallocated Cash

Unallocated cash can only be accessed from within the Debtors application. If you need to pay a Deposit/Pre-payment to a Supplier, you must first enter a Zero Invoice, then allocate a payment against it. This article will explain how to record 'Unallocated Cash' within the Creditors application.

Create a Zero Invoice

1. Open Creditor > Transactions.

2. Click Insert to add a new entry.

   

3. On the Create Transaction screen, select Invoice, insert a Reference, leave the Expected Total as 0.00.

   

4. Click OK to keep the changes and save or update the entry.

   

5. On the Invoice Line screen, select Debit Posting: Branch, Department, and Account.

   

6. Click OK to view the Zero Invoice.

7. Click Save.

Insert a cheque payment to apply to Zero Invoice

1. Open the Creditor Transaction screen.

2. Click Insert to add a new entry.

   

3. The Create Transaction screen opens, select Cheque and enter the Cheque Total and Payment Type.

4. Outstanding invoices display in the Results tab, open the Selection tab, enter the Reference From, Invoice Date From/To and tick 'Show Fully Paid Items'.

   

5. Click Search.

6. Select the Invoice Line from the Results tab, enter This Cheque value.

   

7. Click OK to keep the changes and save or update the entry.

   

8. Click Save to keep the changes.