Package Non Accommodation

The service category 'Package Non-Accommodation' allows a per group package price to be entered, such as a per vehicle instead of the traditional package which is used as a per person/twin share pricing.

Non Accommodation packages are designed to provide a per vehicle price which can be split between a group of passengers.

Services saved within the non accommodation package use the First Charge Unit allowing minimum pax counts with a per person (FCU) based pricing. Non room based packages can make use of the min/pax count settings.

	Transport – Package Non Accommodation
Product Setup > Product Details > General > Product Tab
Service Category	Package Non Accommodation
Product Setup > Product Details > General > Price Rules Tab
Costs Charged Per	Example: Per 'Vehicle' Per 'Package'
Maximum persons per Vehicle	Max pax per vehicle
How many 24 Periods in a SCU	Number of days in package
Product Setup > Product Details > General > Product Tab
Product Setup/FOC Details Tab
FOC Quantities	May apply to Escort and/or Guide
Product Setup > Product Details > General > Pax Breaks Tab	Insert Pax Breaks 1- XX XX-999 etc
Include Children/Infants	Should be checked to include in seat count
Product Setup > Product Details > General > Voucher Tab
Print Voucher	As required
Voucher Creation	As required
Product Setup > Product Details > Policies > Policies Tab	N/A
Product Setup > Rates/Rates Tab
Rates	Applicable Per vehicle per pax break pricing
Product Setup > Rates/Other Tab
Service Voucher Text 1 - 10	As required
Product Setup > Content
Amenities	As required
Product Notes	As required
Itinerary/Descriptive Text	As required
Product Setup > Operation
Message Defaults/Details Tab	Select appropriate code

The first step to inserting product is to create the shell of the product into the database, the procedures which follow on from this procedure allow further details to be inserted for this product.

Insert a Package Non-Accommodation Product

1. Select menu Home > Products > Product Setup.

   1. Click the Home Menu to expand it:

      

   2. Click the Products menu option to expand it:

      

   3. Click Product Setup to go to the Product Setup menu:

      

2. Click Create New Product.

   

3. On the Insert Product screen, enter data into fields (the top three are drop-down selection fields - entries must already exist before you can select them).

   

4. Check the completed screen.

   

5. Click Save to keep the changes.

   

6. Click Exit to discard any changes.

   

Location

Select a location code from the drop-down list, or type the location code. Location codes must already be setup in the Code Setup application, Create a Product Location.

Service Type

Select a service code from the drop-down list or type the Service Code. Service codes must already have been setup in the Code Setup application, Create a Product Service Type.

Supplier

Select a supplier from the drop-down list, or type the Supplier Code. Suppliers must already be setup in the Creditors application, Create a Supplier.

Code (Autocaps)

Enter a Product Code.

Service Category

The product must have one of these radio buttons checked. The service category determines what data pre-populates some of the setup fields and enables the system to use logic specific to the category to correctly generate pricing.

Radio Button	Definition
Package Non-Accommodation	A package of non-accommodation based services including Meals, Transfers, Sightseeing, Coach Transport, Rental Cars etc.

Price Rules settings identify how the service is to be sold, for example per 'coach' per 'package', per 'vehicle' per 'package'.

NOTE: A service using a daily rate or weekly rate would have the 'How many 24 hour periods in a ___' set to the number of 24 hour periods. For example a per vehicle per package service would have 'How many 24 hour periods in a package' set to number of days.

Maximum Person Per

This field identifies a maximum capacity of passengers for this service. If the supplier offers a fleet of vehicles with differing passenger numbers per vehicle - a break down of passenger numbers would be inserted into the Pax Break Tab.

Consideration for supplier transportation policies is provided within the Pax Break Tab. The main purpose for Non-accommodation packaged services is to understand if children or infants require a seat when purchasing this service. If they do require a seat and need to be included in the total booking count - the check box to 'Include Children (and/or Infants) in Pax Breaks' will need to be selected.

The other fields options in the Pax Break screen are used to provide different passenger numbers per vehicle - allowing a different rate to be inserted per vehicle size. At the time of booking or quoting, the system would look to the number of passengers booked on this service and calculate the cost using the correct vehicle size and/or number of vehicles required.

Insert Pax Breaks

1. Make sure the product has already been created (see Insert an Accommodation Product).
2. If the product is not already displayed, retrieve it (see Searching for Products or Suppliers).
3. Identify the tab containing the fields you need to modify for the product. For this example, click the Pax Breaks Tab.
4. Add details to the Pax Breaks Tab fields.

   

5. To keep the changes, click Save.

   

6. Click Discard to discard all changes.

   

If age policies for children and infants were the same for every service offered by the supplier, we would recommend defining age policies at a supplier level. However, if the supplier offers distinct age differences for individual services then it would be preferable to set the age policies at a product level.

Pax Policy

Non-Accommodation services allow Pax Policy rules if the supplier has conditions of sale based on the number of passengers travelling. Product policies can define minimum and/or maximum pax requirements for non-accommodation services.

NOTE: If Pax Policy fields are 0, there will be no pax number restrictions.

Insert Product Policies (or View Supplier Policies)

1. Make sure the product has already been created (see Insert an Accommodation Product).
2. If the product is not already displayed, retrieve it (see Searching for Products or Suppliers).
3. Identify the tab containing the fields you need to modify for the product. For this example, click the Policies Tab.
4. Add details to the Policies Tab fields.

   

5. To keep the changes, click Save.

   

6. Click Discard to discard all changes.

   

There are 4 Tabs which allow specific rate information to be stored per date range.

• Date Range - How the rate is sold? Are there specific sales periods? Will the rate be a gross rate or a nett rate? Are there any taxes which need to be defined against the rate?
• Rate Set - Are there any stay length (minimum/maximum stay) requirements? Does the rate apply for specific days? Is the rate a confirmed rate?
• Rates - The rates tab is where the rates are defined. Pax breaks used have defined pricing based on (in this example) coach size.
• Other - Allows accommodation services to include specific stay pay rules (not required for this service).

For non accommodation products - using pax breaks, the first row will always display 'the first pax break value'.